Microsoft Dynamics GP 2010 - Security Enhancements

This article opens the series on the new features and enhancements available in Microsoft Dynamics GP 2010. I will start out with something dear to the heart of systems administrators and that's security. So let's take a look at the first set of enhancements that have been introduced to the new release.

Automatic Login

Now you have the option to log on to Microsoft Dynamics GP and a default -- favorite if you will -- company automatically. In order for the login to take place automatically, the system administrator must mark the Enable Remember User field in the System Preferences window.

You will notice a new checkmark on the Welcome to Microsoft Dynamics GP window to Remember user and password.



And you will also notice a checkmark on the Company Login window to Remember this company.



As mentioned before, having the ability to access these new enhancements is a system wide administrative option set via the System Preferences window - MSDGP > Tools > Setup > System > System Preferences.


Copy User Security Settings

System administrators lost a lot of the cool features available in version's 8.0 and 9.0's Advanced Security module after upgrading to Microsoft Dynamics GP 10.0 role base security model. One feature in particular that put dents in a lot of desks was the fact that security could not be copied across user accounts.

For Microsoft Dynamics GP 2010, you can now use the Copy User Security window and the User Setup window to copy security settings (roles, tasks, and company access) you want to copy from one user to another.




For example, if you hire a new purchasing agent, you can copy the security settings from an existing purchasing agent instead of manually specifying the security settings. If the new purchasing agent is transferring from another position in your company, copying replaces any existing security settings for the user you are copying to.

Security Roles and Tasks Filters

You can now filter out only the security tasks and items to which access has been granted in the Security Task Setup window, the Security Role Setup window, and the User Security Setup window instead of viewing all security tasks, roles, and items. This makes understanding security settings assigned to tasks, roles, and items a breeze.




These enhancements will certainly facilitate security administration for the system administrator, while allowing users the ability to speed up login into the company of their preference. Please let me know what you think about these enhancements.

Until next post!

MG.-
Mariano Gomez, MVP
Maximum Global Business, LLC
http://www.maximumglobalbusiness.com/